NEW Regional exchanges

The regional exchanges are designed for judges, prosecutors and court staff located close to a border and willing to develop an in-depth cooperation with a neighbouring court or prosecution office. Thanks to an exchange, the participants will get the opportunity to discuss common issues and identify practical problems arising from cross-border cases, thus creating conditions for direct cross-border cooperation.  

HOW TO APPLY?

Interested? The application to the regional exchanges is based on a project to be submitted by the visiting applicant. In 2022, each project must meet the following criteria:

  • The courts or prosecution offices of the visiting and hosting participants must be located to a maximal distance of 150 km further away from the domestic border. 
  • The applicants must work on cases involving a cross-border dimension or have a part of their daily work in the cross-border cooperation with the closest neighbouring country.

The call for applications will be disseminated through the national training institutions participating in the regional exchanges project. Read the dedicated call for applications page to keep updated about exchange opportunities under the Exchange Programme.

ARE YOU A PARTICIPANT? 

EJTN Secretariat is pleased to provide support in the framework of your short-term exchange. Please contact Ms Camille Durez (ExchangeProgramme(at)ejtn.eu) should you have any questions.

Please find below a summary table of the exchange practicalities.

BEFORE THE ACTIVITY
Participant


At the latest 1 month before the starting date of the activity, the participant must:

  1. Read the the Financial Conditions for One-Week ExchangesCheck List and Frequently Asked Questions 

  2. Make  his/her travel arrangements

  3. Fill in the registration form on the Exchange Programme Platform (unique link received by email)

  4. Check with his/her employer that he/she will remain covered during the whole training period by the social security scheme applicable to the concerned national administration and that the latter will support the health expenses incurred abroad

  5. Make sure that he/she is insured against accident, death and invalidity risks

DURING THE ACTIVITY
Participant

The Participant shall respect the terms and conditions of the programme (training schedule, content).

AFTER THE ACTIVITY
Participant

Within 1 month after the activity, the participant must:

  1. Connect to the Exchange Programme Platform with the unique reimbursment link he/she received by email.

  2. Fill in the evaluation survey of the exchange.

  3. Fill in the statement of costs with your travel costs. 

  4. Upload the following documents on the Exchange Programme Platform:

    1. REPORT in English or in French

    2. Travel expenses: COPY OF BOARDING PASSES/TRAIN TICKETS. Only if the ticket does not clearly show the amount claimed, please also include the invoice from the travel agency or the airline. If travelled by car: EXTRACT FROM GOOGLE MAPS TO PROVE ITINERARY and CAR REIMBURSEMENT FORM

  5. Send the ORIGINALS OF THE BOARDING PASSES/TRAIN TICKETS to EJTN’s Finance Unit: 

    Finance Unit / Ms. Aziza Boussouab

    Regional exchanges

    European Judicial Training Network

    Rue du Commerce 123

    B-1000 Bruxelles

    Belgium

EJTN

Within 2 months after reception by EJTN of all required documents, EJTN makes the final payment to the participant.

* EJTN Secretariat strongly recommends the participants to keep a copy of all the original documents sent.