Bilateral exchanges

On their own initiative, groups of judges or prosecutors from the same court or prosecution office spend one week in a court or prosecution office in another EU member state to exchange experiences and best practices on a specific topic of common interest.


IS YOUR COURT / PROSECUTION OFFICE PARTICIPATING?

The EJTN Secretariat can provide support in the framework of your bilateral exchange. For detailed information, please contact Mr Armin Schelle (ExchangeProgramme(at)ejtn.eu).

Please find below a summary table of the exchange practicalities.

BEFORE THE ACTIVITY
Contact person / responsible of the exchange

 

At the latest 2 month before the starting date of the activity, the responsible contact person must:

  1. Take contact with the hosting Court and name a contact person for EJTN

  2. Inform the national institutions in both member states about the bilateral exchange

  3. Provide a hosting agreement issued by the hosting court

  4. Complete the data protection disclaimer and send it to the Secretariat

  5. Provide a full list of participants including names, surnames, birth dates and contact data of the participants

At the latest 2 weeks before the starting date of the activity, the responsible contact person must:

  • Provide a final agenda of the exchange that was agreed upon with the hosting court.

Participant


At the latest 1 month before the starting date of the activity, the participants must:

  1. Read the Practical Guide for One-Week Exchanges (including the Financial Conditions) and the Frequently Asked Questions

  2. Complete the ONLINE REGISTRATION FORM (How to Register Online?)

  3. Check with his/her employer that he/she will remain covered during the whole training period by the social security scheme applicable to the concerned national administration and that the latter will support the health expenses incurred abroad

  4. Make sure that he/she is insured against accident, death and invalidity risks

DURING THE ACTIVITY
Participant

The Participant shall respect the terms and conditions of the programme (training schedule, content).

AFTER THE ACTIVITY
Participant

 

Within 1 month after the activity, the participant must:

  1. Upload the following documents on the EJTN Exchange Programme platform (How to Submit your Post-Activity Documents?):

    1. REPORT in English or in French (one report for the delegation is sufficient)

    2. EXPENSE CLAIM FORM dully completed

    3. COPY OF BOARDING PASSES AND FLIGHT/TRAIN TICKETS. Only if the ticket does not clearly show the amount claimed, please also include the invoice from the travel agency or the airline. If travelled by car: EXTRACT FROM GOOGLE MAPS TO PROVE ITINERARY

  2. Complete the ONLINE EVALUATION FORM

  3. Send the ORIGINALS OF THE BOARDING PASSES/TRAIN TICKETS to EJTN’s Finance Unit*:

European Judicial Training Network (EJTN)
Finance Unit, Bilateral exchanges
c/o JOLANTA SZCZEBIOT
Rue du Commerce 123
B-1000 Brussels
Belgium

EJTN


Within 2 months after reception by EJTN of all required documents, EJTN makes the final payment to the participant.

 

* The EJTN Secretariat strongly recommends to keep copies of all the original documents sent!