AIAKOS Programme

The AIAKOS programme offers a unique exchange platform for future and early-career judges and prosecutors to learn and exchange views about different national judicial systems, foster mutual trust and raise their awareness of the European dimension of their (future) work.   


 

ARE YOU A PARTICIPANT?

EJTN Secretariat is pleased to provide support in the framework of your AIAKOS exchange. Please contact Ms Heini Hyrkkö (ExchangeProgramme(at)ejtn.eu) should you have any questions. 

Please find below a summary table of the exchange practicalities.

BEFORE THE ACTIVITY
Participant


At the latest 1 month before the starting date of the activity, the participant must:

  1. Read the AIAKOS Programme financial conditions and Frequently Asked Questions.

  2. Make his/her travel arrangements

  3. Complete the online registration by using the individual link received by email

  4. Check with his/her employer that he/she will remain covered during the whole training period by the social security scheme applicable to the concerned national administration and that the latter will support the health expenses incurred abroad

  5. Make sure that he/she is insured against accident, death and invalidity risks

EJTN  

Pays the participant his/her 1st instalment normally 2 weeks before the activity at the latest, provided that the full online registration form be submitted to EJTN within the one-month time frame prior to the activity start.      

DURING THE ACTIVITY
Participant

The participant shall respect the terms and conditions of the programme (training schedule, content).

AFTER THE ACTIVITY
Participant

Within 1 month after the activity, the participant must:

Complete the post-activity reimbursement procedure on the Exchange Programme online platform by using the individual link received by email:

  1. Complete the online evaluation form

  2. Fill in the online statement of costs form and upload the following documents on the Exchange Programme platform:

    • COPY OF BOARDING PASSES, TRAIN AND BUS TICKETS. 
    • Only if the ticket does not clearly show the amount claimed, please also include the INVOICE from the travel agency or the airline. 
    • If travel by car: EXTRACT FROM GOOGLE MAPS TO PROVE ITINERARY
  3. Send the ORIGINALS OF THE BOARDING PASSES/TRAIN AND BUS TICKETS to EJTN’s Finance Unit*:
European Judicial Training Network (EJTN)

Finance Unit, AIAKOS Programme, c/o Aziza Boussouab
Rue du Commerce, 123
B-1000 Brussels
Belgium

EJTN

Within 3 months after reception by EJTN of all required documents, EJTN makes the final payment to the participant.

* EJTN Secretariat strongly recommends the participants to keep a copy of all the original documents sent.