AIAKOS Programme

Through an AIAKOS exchange, future and early-career judges and prosecutors raise their awareness of for the European dimension of their (future) work.   

ARE YOU A PARTICIPANT?

EJTN Secretariat is pleased to provide support in the framework of your AIAKOS exchange. Please contact Ms Marie Beguin (ExchangeProgramme(at)ejtn.eu) should you have any questions. 

Please find below a summary table of the exchange practicalities.

BEFORE THE ACTIVITY
Participant


At the latest 1 month before the starting date of the activity, the participant must:

  1. Read the AIAKOS Programme financial conditions   , Check List and Frequently Asked Questions . The AIAKOS Contact Point Contact Details is also available.

  2. Make his/her travel arrangements

  3. Complete the ONLINE REGISTRATION FORM (How to Register Online?)

  4. Check with his/her employer that he/she will remain covered during the whole training period by the social security scheme applicable to the concerned national administration and that the latter will support the health expenses incurred abroad

  5. Make sure that he/she is insured against accident, death and invalidity risks

EJTN   Pays the participant his/her 1st instalment normally 2 weeks before the activity at the latest, provided that the full online registration form be submitted to EJTN within the one-month timeframe prior to the activity start    
DURING THE ACTIVITY
Participant

The Participant shall respect the terms and conditions of the programme (training schedule, content).

AFTER THE ACTIVITY
Participant

Within 1 month after the activity, the participant must:

  1. Upload the following documents on EJTN’s platform: (How to Submit your Post-Activity Documents?)

    1. EXPENSE CLAIM FORM

    2. COPY OF BOARDING PASSES/TRAIN TICKETS. Only if the ticket does not clearly show the amount claimed, please also include the invoice from the travel agency or the airline. If travelled by car: EXTRACT FROM GOOGLE MAPS TO PROVE ITINERARY and CAR REIMBURSEMENT FORM

  2. Complete the ONLINE EVALUATION FORM

  3. Send the ORIGINALS OF THE BOARDING PASSES/TRAIN TICKETS to EJTN’s Finance Unit: European Judicial Training Network (EJTN) - Finance Unit, AIAKOS - c/o JOLANTA SZCZEBIOT - Rue du Commerce 123 B-1000 Brussels - Belgium  

EJTN

Within 2 months after reception by EJTN of all required documents, EJTN makes the final payment to the participant.

* EJTN Secretariat strongly recommends the participants to keep a copy of all the original documents sent.